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Organising an event

We have different processes for administrating applications for events on our land and on private land. Before planning your event please make sure the area of land you want to use is available and suitable for the type of event you are proposing

If you're organising any public outdoors events in the Shepway area you only need to notify us of your event when;

  • The event is being held on council land 
  • The event is large scale, high risk or a special public event on private land
  • The event requires TPCA (Town and Police Clauses Act) road closure 
  • The event requires a Event Site Licence Agreement

We do not need to be notified of small events on private land. 

You will need to apply using our EventApp for your event. This is an easy-to-use, application service, which enables you to keep track of your application throughout the entire process.


In light of recent terror attacks please read our event guidance from South East Counter Terrorism Unit before making your application.

pdf icon South East Counter Terrorism Unit (SECTU) Guidance [681kb]


Apply for your event


Events planning guidance notes


Events on council owned land

If you are organising a public outdoor events on Shepway District Council owned land, we need to know at least three months in advance of the event.

You will need to apply using our EventApp for your event. This is an easy-to-use, application service, which enables you to keep track of your application throughout the entire process.


Apply for your event


Please note that fees and charges apply for the use of Council owned land for events. 


Event fees and charges


Large scale events on private land

If you're organising a large scale event, high risk or a special public event on private land , it will need to be referred to the Shepway Safety Advisory Group. 

You will need to apply using our EventApp for your event. This is an easy-to-use, application service, which enables you to keep track of your application throughout the entire process.


Apply for your event


Road closures

Where a road closure is necessary, you will are advised to contact Kent County Council Highways at least 15 weeks in advance of the event to discuss the appropriate way of obtaining the road closure. 


Kent County Council - Apply for a road closure


Temporary Event Notice

When an event requires a Temporary Event Notice (TEN) for:

  • the sale of alcohol - this could be by way of a pay bar or a glass of wine included within the ticket price, or by asking for a donation
  • extension of hours or specifying a licensed activity which is not currently included on an existing premises licence
  • the provision of hot food and hot drinks between the 11pm and 5am
  • the provision of regulated entertainment which includes: plays, films, indoor sporting events, boxing/wrestling, live music; recorded music, performance of dance

Temporary Event Notice forms


Safety Advisory Group (SAG)

We operate a Safety Advisory Group (SAG) for event applicants, and are here to offer support and guidance. Once we have received your Event Application/Notification Form we will assess the scale of your event based on the information you have given. We will be in contact with you if the group require further information or would like you to attend a SAG meeting.


pdf icon South East Counter Terrorism Unit (SECTU) Guidance [681kb]