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Free Use Days

Each year we grant Free Use Days at The Leas Cliff Hall and Quarterhouse, find out more information and apply

The venues

Leas Cliff Hall

We grant up to eight Free Use Days of the Leas Cliff Hall to local community users. Each Free Use Day is worth around £2,500.

We encourage applications that seek to make use of the whole facility which comprises the Main Hall and the Channel Suite conference facilities.

For more information about the Leas Cliff Hall facilities please visit their website.

Quarterhouse 

We support Quarterhouse on Tontine Street in Folkestone and have four Free Use Days available to local community users. Quarterhouse provides a great space for groups, organisations, performances, conferences and
entertaining.

  • The use of the venue, including basic staffing required for the event, will be free
  • Additional staff or complex technical requirements will be subject to negotiation with the venue
  • Larger events must use the venue's ticketing system, Spektrix, at a cost of 3.5% of ticket sales, plus VAT. This means that your event will be promoted via the Quarterhouse website

For more information about Quarterhouse facilities please visit their website.

The application process

Application form

If you have an idea for a community event please complete the application.

To be considered, the application form must be completed in full.

pdf icon Apply for a Free Use Day [43kb]

If you would like a Word version of the form or if you have any other questions, please email communitydevelopment@shepway.gov.uk.

Selection criteria

We are keen to ensure that the free-use days are being put to the best possible use and that the wider Shepway community has an opportunity to get involved with the events being staged.

Events that will be supported are those that involve new ideas. We'd like to see events that influence the way people feel about Shepway, about local culture, about the district's past and about its future.

We'd also like to see a range of events that involve people from across the district, of all ages and backgrounds.

We seek to support events that have a long-lasting positive effect by being part of a larger idea, project or programme.

In particular we are keen to see projects that embrace both community involvement and community learning.

Community involvement

  • How has the idea come about?
  • Did it come from the community?
  • What involvement will the local
  • community have in the event's organisation?
  • How does the event appeal to the local community?

Community learning

  • Does the proposed event seek to develop and sustain innovative learning projects?
  • Is it aimed at community members who do not normally participate in education and training

Please note

  • A Free Use Day cannot be given to any event with a commercial interest
  • If the Free Use Day is used for fundraising, the funds must be raised for local charities
  • Free Use Days cannot be used for any type of exclusive event and must be open to the general public
  • Free Use Days cannot be used for any type of political or campaigning event
  • A booking must not be placed directly with the venue prior to the Free Use Day being granted
  • Should a Free Use Day be granted the applicant will be required to complete a written evaluation within 6 weeks of the event
  • Free Use Days are granted at the discretion of the Cabinet Member for Communities
  • We only have a limited number of Free Use Days to award, it is unlikely that any one organisation will be awarded more than one every three years unless there are exceptional circumstances

Advertising

You must clearly acknowledge Shepway District Council's support in any advertisement or literature about your event. Logos are available on request from communications@shepway.gov.uk

Additional costs

While the use of the venue is free, there may be additional costs that you will need to consider when making your application and budgeting for your event.

For example, catering, wine or tea and coffee will be chargeable. If you have more specific requirements, please discuss these with the venue before submitting a Free Use Day Application, to ensure your budget can accommodate any additional charges.